Canadian Baptist Theological Seminary and College

Library Procedures


Regular circulating books may be checked out for a 3 week period and may be renewed as long as no other patron has placed a hold on a book. Renewals may be made by phone, in person, email ( or by logging into your library account and renewing the material.

Loan Periods

  • NEW BOOKS circulate for a 2-week loan period (5 item limit)
  • regular Videos & DVDs circulate for 1-week (5 item limit)
  • Sound Recordings & Kits circulate for 2 weeks (2 item limit)
  • regular circulating books circulate for 3 weeks (35 book limit)
  • Reference, journals, and Special Collections are for in-library use only.

Exceptions may be made through the librarian for classroom demonstrations or faculty office use. See the RESERVE BOOK section for detailed information on this collection.

Keith C. Wills Library

Circulation Procedure

All circulating materials must be checked through the circulation desk by either the patron using the self-serve checkout system or by library staff using the Koha system.

You must have your library card with you in order to check out material. The purpose of having a self-serve checkout is to avoid having to use library staff for checking out material as well as for your personal convenience.

Each student/patron will have his/her own library or student ID card with a barcode on it. Knowing your number or typing in your number into the system is not allowed except through exceptions made by library staff. The scanned barcode gives access to the self-serve checkout system. An additional card may be requested for spousal use at no additional charge. However, replacement costs for lost library or student ID cards is $5.00.


You may place holds on material through the library catalogue either on campus or at home. Items will be held for 7 days at the circulation desk. Notices are sent via automated messaging to your home email from

Reserve Material

Reserve books are located behind the circulation desk. Students may utilize these materials but must check them out through self-serve checkout or have library staff check materials out for them. All materials should be returned in book return slot, NOT back on shelf. Overnight Reserve material may be borrowed for four hours during the day or overnight after 2pm. 

All textbooks, as well as specific titles requested by professors, are on 2-Hour Reserve. This means that the books can only be checked out for in-library usage at 2 hour intervals. Some reserve material may be on a special 2-WEEK LOAN period as requested by professors. A fine of 50¢ per hour or part of an hour will be assessed for overdue reserve material.


There is a 50¢ per item per day fine issued for all overdue materials. Two days before something is due, an automated email notification will be sent to your email address from to remind you to login to your library account and renew your materials to avoid fines. A seven-day grace period will be given before overdue fines are assessed. There is no charge for the days the library is closed. A loss of borrowing privileges will result in unpaid fines. Lost or damaged books will be assessed with the replacement cost of the book plus a $15.00 service charge applied to each book. See RESERVE materials for a list of overdue charges for reserve materials.

Book Returns

Checked out books must be returned to the return box located at the circulation desk, outside the main library door and the after hours outside drop box. Books are considered overdue if not returned by the time the library closes on the due date. There is a seven-day grace period for overdue materials.

Lost & Damaged Items

Lost or damaged items will be charged to the patron for the cost of the item plus an additional $15.00 p/item administration fee. Patrons are expected to pay for the replacement of any books lost or for books damaged beyond repair. Please do not highlight, underline, write in or dog-ear pages of library books. It will be considered damaged and will be treated as such.

Interlibrary Loan

Our library utilizes an on-line interlibrary loan service through On-line Computer Library Center (OCLC) as well as with Calgary area libraries. This allows patrons to have access to hundreds of libraries across Canada and the United States. The service is generally free for patrons ordering books. However some libraries do charge for postage. You may also request journal articles through ILL at a nominal charge per page. Allow approximately two weeks for receiving book or journal requests. Please note that we have regular access to the ABC collection by placing a hold on the item and requesting it be sent to CBTSC. We also have reciprocal borrowing privileges with Ambrose University in Calgary. Ask the library director for further information.

Classification System

Our library follows the Library of Congress classification system in organizing its holdings and uses Library of Congress subject headings for its subject catalogue. A classification system is simply a way of grouping books on similar topics together and assigning sequences of letters and numbers to books so that subject arranges them logically together. The online catalogue indicates which collection item type the material may be found.

Reshelving Books

Please do not reshelf books used in the library. Leave them on the study tables or carrels in the stack area and let the library staff reshelf them. This helps in keeping circulation records and also insures better order on the shelves.

Library Cochrane Theological Seminary

Food & Beverages

We recently put a coffee area in the library. We have covered cups available to use outside the coffee area. Food & other beverages may be consumed within the coffee area, but are restricted at other parts of the library. Only covered beverages can be consumed at study tables and carrels. No food is permitted in the group study room.


**Pop cans and other open drink containers ARE NOT allowed outside the coffee area.


Talking loudly in the library is strongly discouraged. We ask that people be respectful of others around them who are trying to study. Let’s try and keep the library as a place of quiet study and research. Cell phone use is limited to outside the library proper.

**Please ensure that your cell phones are set to vibrate while in the library.

© Keith C. Wills Library